Application to Access IMS LifeLink PharMetrics Plus Data

The Translational Research Institute (TRI) has acquired a 10 percent random sample of the proprietary administrative claims IMS LifeLink PharMetrics Plus to facilitate exploratory research projects and train students and researchers.

TRI provides data documentation, access to the server in which the data are housed and data-related technical support. Data files are organized as SAS files on a password-protected server. To utilize this data system, it is essential to have computer programming support or knowledge in SAS programming, conventional administrative file layout and coding conventions such as ICD-9-CM, CPT-4, and HCPCs codes.

Researchers are responsible for performing the computer programming to construct the analytic files and research findings. As an additional service to the research community, TRI will help identify trained programming staff and graduate assistants to construct analytic files. However, the researchers must provide salary support for any hired staff.

IMS LifeLink PharMetrics Plus Data Access Agreement

Federal and state law prohibit disclosure of protected patient information with few exceptions. Anyone with access to the TRI Server containing health claims information must abide by the rules set forth below.

Privacy

Research involving protected health information (PHI) is covered under the Health Insurance Portability and Accountability Act of 1996 (HIPAA). TRI has a strong commitment to protecting the privacy of all individuals covered by our research. All faculty, staff and students participating in research requiring the use of PHI must undergo HHS-developed training. Specifically, they must complete applicable courses at www.citiprogram.org. A record of completion must be submitted with this agreement.

Data Storage

All raw data sets containing PHI are stored in password-protected files unless currently under analysis. In no circumstance will PHI from the raw data set be included in the analysis file unless absolutely necessary for work to proceed.

Analysis files must be stored on computers that require UAMS user-authentication and stored in folders only accessible to a single user (i.e., not shared on the machine). When research concludes, all analysis files shall be combined into a single archive and password protected folder. Raw data must be destroyed after a reasonable period, depending on the need for access following questions by peer-reviewers.

Data Use

In order to gain access to the LifeLink Plus data, researchers (including graduate assistants) must first complete CITI training.

A log will be kept of all individuals who access PHI from TRI servers, the data accessed, the IRB-approved study it relates to, and the purpose for access. These records will be available for review at any time by TRI and appropriate regulators.

Pharmetrics LifeLink+ Scope of Use

The 10 percent sample of the Pharmetrics LifeLink+ data use is restricted to studies that:

  1. Enable various members of UAMS’ research staff to specify patient populations and gain insight into how many patients would be included in various populations to support RFPs for outcomes research requiring health claims data, and
  2. Support UAMS students’ research

If a user is requesting funding from an extramural source, the investigator must obtain a separate data use agreement with IMS Pharmetrics.

TRI Acknowledgment

Users must acknowledge support in any presentations, publications, or other disseminations of the research that utilized the TRI data resources. Please visit https://tri.uams.edu/about-tri/citing-tri-support/ for suggested language.

Security Requirements

  1. Do not disclose or lend your user ID and/or password to someone else. They are for your use only and serve as your “electronic signature.” This means that you may be held responsible for the consequences of unauthorized or illegal transactions.
  2. Do not browse or use TRI data files for unauthorized or illegal purposes.
  3. Do not use TRI data files for private gain or to misrepresent yourself.
  4. Do not make any disclosure of TRI data that is not specifically authorized.
  5. Do not duplicate TRI data files, create sub-files of such records, remove or transmit data unless you have been specifically authorized to do so.
  6. Do not change, delete, or otherwise alter TRI files unless you have been specifically authorized to do so.
  7. Do not make copies of data files, with identifiable data or data that would allow individual identities to be deduced unless you have been specifically authorized to do so.
  8. Do not intentionally cause corruption or disruption of TRI data files.

By signing this agreement, the user agrees to the conditions outlined above. A violation of these requirements may result in termination of the system’s access privileges.

  • Name
  • Supervising Faculty Name
  • I Agree
    I agree to the conditions outlined above. A violation of these requirements may result in termination of the system’s access privileges.

  • Upload the following documents or email them to Gary Moore (GWMoore@uams.edu) to complete the application process:

    Award Notification
    If the proposed work is funded by an intramural award, please submit a copy of the award notification.

  • Drop files here or
  • CITI Training
    Submit documentation of CITI training (www.citiprogram.org) for each member of the research team who will have access to the data. Researchers have a choice to complete either the Social & Behavioral Research course or the Biomedical Research course. For those choosing the Social & Behavioral Research course, the optional modules on Records Based Research must also be completed.

  • Drop files here or